The Office of Management and Budget (OMB) Circular A-123, Appendix B, Chapter 6, Creditworthiness, requires all agencies to perform a credit check on new travel card applicants using a Fair Isaac Corporation (FICO) credit score. At this point, Salary Offset will be initiated by the bank. Travelers who use the CBA cannot claim reimbursement for transportation and CGE fees on their travel voucher. 0000000016 00000 n Let us have a look at your work and suggest how to improve it! Duluth will also note the total cost of a round-trip official travel fare on the itinerary/invoice, to be used on Form 15278, Cost Comparison worksheet. (6) IRM 1.32.4.2.1.1 (4) h., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employees who have relocated and staying in temporary quarters. Employees are required to use their government travel card for temporary quarters in accordance with the rules governing mandatory use of the government travel card. 0000015521 00000 n Reviewing travel documents to ensure travel card expense claims are appropriate and business related. WebWhen Salary Offset goes into effect, up to 15% of the cardholders disposable income may be withheld and used to pay the delinquent amount. Employees for whom the issuance of a government travel card would adversely affect the mission of IRS or put the employee at risk. Travel cards may not be used to purchase personal items like clothing, toiletries, or gifts unless agency guidance is issued for specific items. These collections are involuntary. Information regarding the use of the government credit card contractors optional method to expedite payment is available on the IRS Source website by, selecting Travel card payment methods. Actual bank fees charged for non-payment will not be reimbursed by IRS. The controls and restrictions on travel card accounts are discussed below. Program Reports: The Credit Card Services uses reports obtained from the credit card contractors electronic reporting system and from the Integrated Financial System (IFS) to monitor accounts and review transactions. The travel card cannot be used to pay for travel expenses of employees performing NTEU business unless the IRS has approved it. 0000000856 00000 n 0000007032 00000 n Obtaining the cost of the transportation ticket, the cost of the CGE fee and the reservation locator code from the TMC. Each travel card reflects an individual billed account established in the travel cardholder's name. Changes are effective immediately after confirmation. Throwawayab0407 Additional comment actions. Consulting with Labor Relations before meeting with a travel cardholder who is delinquent in paying government travel card bill or who may have inappropriately used the travel card. Authorizing the TMC to issue tickets that are charged to the CBA. 0000018897 00000 n hbbd```b``+@$*dLR`DI@d("@?!#c$4F? If any of these charges are identified, the travel cardholder must take prompt action to resolve the dispute. The travel authorization obligates funds and must be submitted and approved before traveling, except in emergency situations. All transactions that post to an account during a cycle are summarized on a statement of account issued by the government credit card contractor. Billing cycle - The period of time commencing on the fourth day of the month and ending on the third day of the following month. Actually turns out my last command didnt pay off my travel card from when I got sent on a trip 6 or so months ago . 0000019215 00000 n Travel management center (TMC) - A travel agency operating under General Services Administration (GSA) contract which provides transportation, lodging and rental car services to IRS employees. En-route common carrier transportation tickets authorized for the IRS employee's spouse or dependents can also be charged to the CBA. Information and procedures regarding account maintenance changes are available on the IRS Source website. 0000019352 00000 n WebUnder 5 U.S.C. Strengthen the IRS travel card program internal controls. Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. The debt covered by this collection procedure is lower in priority to all other involuntary collection, garnishment and offset actions and will not be collected if higher priority debt would result in collecting more than 15 percent of the employee's disposable pay for any given pay period. Delegation Order 1-49, Exemption to Travel Card Mandatory Use Policy, grants authority to the director, Credit Card Services, to grant exemptions to the mandatory use policy to employees who believe they would incur a hardship if required to obtain and use the government issued travel card. Approving or disapproving employee travel authorization requests. Using the government travel card only for travel-related expenses while performing official government travel. Ensuring that airfare/train and reservation fees charged to the CBA have the form of payment shown as CBA (not personal or Government Travel Card) on the employees travel voucher. (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. The Federal Travel Regulation (FTR), 41 CFR Part 301-51.1 and 301-51.2, Paying Travel Expenses, requires use of the travel card for official travel unless the employee has an exemption. The travel cardholders are responsible for disputing any incorrect or unauthorized charges that appear on their monthly statements of account timely. Travelers must present the form to the hotel at check-in. Travel authorization - An electronic or written document submitted for approval to authorize official travel. ` BZ endstream endobj 524 0 obj <>/Filter/FlateDecode/Index[152 346]/Length 34/Size 498/Type/XRef/W[1 1 1]>>stream Travel cardholders are responsible for timely payment of all undisputed charges. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. 0000006490 00000 n After the travel cardholder notifies the government credit card contractor, disputed amounts may be deducted from "total payments due" . The PIN will be used at chip enabled merchant terminals and for standard travel cardholders to obtain cash from the ATM for official IRS travel expenses that cannot be charged using the travel card. New employees who are exempt until they obtain a government travel card. When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. (1) IRM 1.32.4.1.6, Terms/Definitions, deleted the definition for Frequent Travel. 0000000016 00000 n L. No. The option of consenting to an electronic review by the government credit card contractor is offered at the end of the travel card self-study training course. More Information is available on the IRS Source website by, selecting Incorrect charges. IRS employees should: Ensure the relocation authorization provides for house hunting and en-route travel. The ATM may be used three calendar days prior to the start of travel through the last travel day. The travel cardholder must pay all undisputed charges in full upon receipt of the statement of account. Performing reviews and monitoring travel card program activity. The statement of account is available electronically if the travel cardholder selects "Go Paperless" on the government credit card contractors website or is mailed to the statement billing mailing address provided by the travel cardholder. %%EOF WebDoD Travel Issues March 2022 John F. McCarthySenior CounselWashington Headquarters Services & Pentagon Force Protection AgencyOffice of General CounselThe PentagonWashington, DC703-693-7374john.f.mccarthy44.civ@mail.mil Guiding Principles Public office may not be used for private gain Federal property may be used only for At the time of suspension, any special privileges assigned to the account, such as an increased card limit, will be revoked. An employee who is expected to travel must obtain a government travel card unless exempt. The TMC will issue the transportation ticket three or four days prior to the scheduled departure date and will email or fax an invoice to the traveler, confirming the ticket has been purchased. Standard travel cardholders are not authorized travel advances from Electronic Travel System (ETS). Salary Offset: In accordance with the Debt Collection Act of 1982 and 5 U.S.C. If the trip is cancelled after ticketing, the travel cardholder should contact the TMC to cancel and request a refund for the common carrier ticket. Cardholders are not required to report to Credit Card Services if they are transferring to a new IRS organization. The GTCC also offers insurance coverage for rental cars, lost luggage, and personal injury, and provides cardholders with better payment terms. A standard travel card includes the MCC template for miscellaneous expenses and ATM access. 0000006555 00000 n Both fees are reimbursable to the standard travel cardholder. (9) IRM 1.32.4.2.5 (1), Record Retention Period for Travel Card Documentation, updated time period Electronic Travel System (ETS) retains copies of travel card receipts from six years and three months to six years. COMDTINST M4600.18 . New employees who have not yet obtained their own travel card. Policy Owner: The CFO is responsible for travel card program policy, and related audits. The CBA charges are billed and paid monthly. Program Owner: Credit Card Services is the travel card programs owner and is responsible for related administration, procedures and audits. The government credit card contractor charges a fee of two percentage of the amount of the cash advance for the service. Salary Offset is the collection of an undisputed amount via a direct deduction from a cardholders payroll disbursement or retirement annuity on behalf of the travel card vendor for any amount owed. Restricted travel cardholders are authorized travel advances through ETS up to 40% of all reimbursable expenses, except transportation, since they do not have ATM privileges. Companion/personal airline tickets and additional charges for premium seats, Emergency purchases (maps when traveling in a POV or a rental car, and a GPS attached to a rental cars), Incidental expenses (such as laundry or dry cleaning - for domestic travel only), Lodging (hotel, motel, corporate housing), Long distance calling (except when billed to hotel room), No (Unless in travel status for 12 hours or more), Mandatory if $15 or greater; Optional if less than $15, Meeting space and conference fees or reserving rooms for other travelers, Non-travel related expenses (lien fees, investigator expenses, administrative summons expenses, copies third party records or Right to Financial Privacy Act expenses). Get a Consultant Previous Flashcard Next Flashcard Share This Flashcard Like the Tone? trailer <]/Prev 243150/XRefStm 1507>> startxref 0 %%EOF 525 0 obj <>stream The cash withdrawal and associated fees are charged to the standard travel card account. All employees are required to obtain and use the IBA travel card for all official travel unless: A vendor does not accept the travel card; The director, Credit Card Services, has granted an exemption (see IRM 1.32.4.2.1.1 (1), Exemptions to Mandatory Use of Travel Card Policy; The manager, International Travel and Visitors Program/Official Passports, in LB&I has granted an exemption; or. Web7) ensure travel charge card contractors establish appropriate travel charge card spending limits and Merchant Category Code (MCC) blocks; 8) use Mandatory Salary Offset as per 301-76 of the FTR. 0000018936 00000 n Information regarding the split disbursement feature in ETS is available on the IRS Source website by, selecting Travel card payment methods. A supervisor signature is also required at most agencies. Responsibilities for IBA and CBA accounts include: Providing guidance and direction to travel cardholders and managers. Employees who have received a written exemption from the mandatory use of the travel card from the director, Credit Card Services; and. Applicants with a FICO credit score of less than 660, or who do not consent to an electronic credit review will receive a restricted travel card. Requests for a higher limit must be made with the approval of the travel cardholder's manager. Government credit card contractor - The bank that issues the travel card used by authorized IRS employees to pay for official travel expenses. W. Travel Card Contractor: A vendor (bank) selected by DHS from the GSA SmartPay 2 Master Contract that provides two types of travel cards: IBA, where the cardholder is billed directly for the charges and CBA, where the agency is billed directly for the charges. If a reservation is cancelled prior to ticketing, no transaction fee is incurred. This will usually be the travel cardholders home address, unless the travel cardholder has specified a different mailing address. hb```b``9d31 +P#&0A :GKcXCo2) 170aaTm jaaLO}%r{>u1Eg(D.vhtb43ql The Travel and Transportation Reform Act of 1998 (Pub. Travel advances through ETS for IRS employees only. The government credit card contractor may review and consider the employees complete credit history in deciding whether to reinstate the individuals account. Inappropriate use - Use of the IRS government credit card to make purchases not approved, funded and authorized by or in conformance with applicable IRS travel card and CBA guidelines. If the merchant's name and the charge(s) are not recognized by the travel cardholder, the cardholder should immediately contact the government credit card contractor to initiate a transaction dispute so the unrecognized charge(s) can be removed and a new travel card issued. Requests must be specific as to the need for the increased limit and the duration. If an account is unpaid 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared, the government credit card contractor will cancel the cardholders travel card account and revoke all charging privileges. Authorized CBA users are responsible for: Contacting the TMC to make a reservation. Employees who are not eligible to receive a government contractor-issued travel card. Information and procedures regarding travel card problems are available on the IRS Source website. Airport travelers (reservation without ticket or no reservation) - Travelers who arrive at the airport during business hours without an airline ticket and who must use the CBA (due to having no travel card or their travel card was declined), may contact the TMC to secure a reservation. The traveler must then contact the ERC and request expedited assistance to obtain approval to use the CBA and acquire the transportation ticket. This instruction is composed of several volumes, each containing its own Salary Offset Program. If using the manual travel authorization form, the travel voucher (Standard Form 1012) should indicate use of the CBA as the method of payment for the transportation ticket and the CGE fee. Travel cardholder - The IRS employee who has been trained and authorized to use the individually billed account. WebSalary offset is the collection (by deduction from the amount of pay owed to the cardholder) of any amount the cardholder owes to the travel card vendor as a result of undisputed 0000001692 00000 n 0000015567 00000 n The system's split disbursement function allows travelers to allocate the payment of individual expenses directly to the government credit card contractor. IV. 471 0 obj <>/Filter/FlateDecode/ID[<608322299C1F7C42B559F596E68FE4D4><1FE8327296AE1D4B998EDA280AB1A9AA>]/Index[458 24]/Info 457 0 R/Length 83/Prev 381212/Root 459 0 R/Size 482/Type/XRef/W[1 3 1]>>stream If the manager determines the employee's reinstatement request should be pursued, the employee will be required to complete the on-line travel card self-study training course available on the IRS Source website by, selecting Travel Card Self-Study Training Course. Card limits are used to strengthen internal controls by establishing the appropriate amount that travel cardholders can spend in a billing cycle to accomplish their program responsibilities. WebSORS centrally manages all salary offset processing for delinquent Treasury Offset Program and Government Travel Card debts owed to the Federal Government by individuals The TMC will issue the CBA ticket and notify Credit Card Services of the emergency issuance. Correct Answer: Reduced Payment Plan Question: You suspect that a cardholder used their travel card for personal use. (4) IRM 1.32.4.1.7 (1), Acronyms, updated acronym chart to include Concur government edition (CGE). 0000011511 00000 n hb```b``9d31 +P#&B0l+%@sQF=I#0^cp&Q"2-*"B@ ysg(Df,V,-!0#N"L7%4.iqQ>7qZgaV!/iR:@jL:ar=NhIVfYg*6z. Go to the e-signature solution to e-sign the form. The government credit card contractor must receive the travel cardholder's payment by the due date. Payments to the government credit card contractor may be made by mail prior to receipt of the monthly paper statement of account. Split disbursement is the ETS default payment method. WebCiti Government Travel Card. Submit the signed form to your A/OPC. The Individually billed account (IBA) travel card is a government contractor-issued travel card used by authorized individuals to pay for official travel and If an account remains unpaid for 151 days from the closing date of the statement period on the statement of account, the government credit card contractor may report the delinquency to the credit bureaus and it will appear on the travel cardholders personal credit history. Process of dividing a travel voucher reimbursement between the credit card contractor and the traveler. As a result, the actual available card limit fluctuates as charges and payments are posted. 0000007069 00000 n The travel cardholder is responsible for payment of all undisputed charges upon receipt of the monthly statement of account.
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